Category Archives: Outlook Technical Support

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Download Emails from Microsoft Outlook in Few Easy Steps

Microsoft Outlook is one of the best email client services available on the internet. It not only let users to send emails but also provide host of other services and features. Users can set appointments, make schedules and save contacts. It also let users to download and save emails. You can keep these files for future use by saving them in folders. Read further to learn how to download emails from Microsoft Outlook 2003 and 2007. Additionally, you can consult our Outlook Tech Support experts to get detailed guidance on this topic.

Open Microsoft Outlook

Open your Microsoft Outlook application by double clicking on the Outlook icon or locating the application in the Start menu.

Choose an email to download

Whether you are using Outlook 2003 and 2007 version, choose the mail you want to download and open it. In case you want to download more than one email, press the Ctrl key on the keyboard and select the emails you want to download. Now click on “File” or “Save as” button which will bring the Save As window.

Select the format of Saved file

There are various formats users can save the emails including .htm/.html file or .txt file. Using the drop-down menu, choose the format in which you want to save the file.

Select the location to save the file

Using the File Explorer in the Save As window, choose a folder to save your email. Now set the filename. If you are using Outlook 2003, the subject of the email becomes the filename when you save a single email. In case you are using Outlook 2007, type the filename into the Filename area on the Save As window before clicking Save.

Save an Entire Folder

Outlook also allows you to save an entire folder which may contain multiple emails. Select a folder to save or download and then select “File”. Now select “Import or Export” from the File menu and then select “Export”. Click on Next and select from one of the given options. Choose “Comma Separated Values” and then select the folder you want to download your backup files in. Type a name for your backup and click “Next” followed by Finish to save the folder.


In this way, you will be able to download emails from Outlook in few easy steps. For any query or issue regarding Microsoft Outlook, Gmail, contact our Gmail Technical Support Number.


How to Create and Use Templates in Outlook Email?

It is common for many Microsoft Outlook users to use the same type of email information for sending emails on regular basis. This information could be anything, be it an agenda of a weekly meeting or a specific format that the users like to stick to. If you create a template in Outlook email containing such format, it would save you a lot of time and effort. Read further to learn how to create and use templates in Outlook. For further assistance or guidance, you can also contact our Outlook Technical Support experts.

Open the Microsoft Outlook

Create a new email message

Click on the File menu located on the upper left hand corner of the program and select New message. Write the subject heading for this message. Now type the content information that you want to put into the message.

Save the message as template

Click on File/Save as option and assign a distinct name that you can recognize later. Choose Outlook Template in the Save As option and select Save. Close the mail message but do not save it.

Using the created Outlook template

Launch the Outlook application and open the created template. Now click on File menu and select New or Choose From option. Click on Look option in the dropdown menu at the top of the application window. Now use the arrow key to navigate down to the User Templates In File System selection option. You will see the name of the template created by you. Select that template and click on Open option.


Type the recipient

Write the name of the recipient in the address bar. You can also add any text if you want to. Click on Send option to send the composed message.

In this way, you will be able to create and use templates in Outlook. For any issue or query regarding Outlook, you can contact our Gmail technical support phone number +1-800-297-9985.

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How to Integrate Twitter with Outlook?

Twitter is a popular micro-blogging website that let the users share their opinion to the world. Now Microsoft Outlook let its users to integrate their twitter accounts to Outlook with the help of add-on called TwInbox. Integrating Twitter with the Outlook not only give user the facility to view and manage their Twitter account from Outlook but it also saves time avoiding the frequent toggle between screens or web session. Read further to learn how to integrate Twitter with Outlook. You can also consult our Outlook Support Number experts to get a step-by-step guidance on this topic.

Close Microsoft Outlook before installing TwInbox

Before you download and install TwInbox Microsoft Outlook must be closed on your computer.

Download and Install TwInbox

Visit the Microsoft Office website. Locate the TwInbox download landing page on Tech Hit. Under the description of TwInbox, there is a Download button, click on it. This will download and install Twlnbox add-on on your computer.

Open Microsoft Outlook

After installing TwInbox open Microsoft Outlook, you will see a new toolbar with several Twitter options.

Open TwInbox

Click on the drop-down menu of TwInbox and select “Options” in the list of options. This will let you configure and set up Twitter account to use in the Outlook. When the “Welcome to TwInbox” message will appear, click on Next.

Sign in to Twitter

In the next window, enter your Twitter username and password to sign in to Twitter.

Authorize TwInbox to use your account

Click on “Authorize App” and press “Next”.This will authorize TwInbox to access your Twitter account and integrate your Twitter account successfully with Outlook.

Select a Folder to store your Tweets

Click on “Select Folder” to choose a folder where Tweets will be saved in Outlook. Click on “Finish” once you have designated the folder for saving Tweets.

Use the TwInbox to manage your Twitter account

You can use TwInbox toolbar to send Tweets and handle your Twitter account.


In this way you will be able to integrate Twitter with Outlook. For any issue regarding Microsoft Outlook, contact our Gmail Helpline Number.

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How to Export Contacts from Outlook 2013?

It is quite tedious to memorize contacts but Microsoft Outlook makes things easier for us. Whenever you send a mail to an email address, it saves the address in its contacts. These contacts come in handy whenever we are sending a mail or setting an appointment. When we switch accounts or use a new computer, we need the same contacts. There is an easy way by which you can export your contacts in Outlook. Read further to learn how to export contacts from Outlook 2013. You can also consult experts of our Outlook Support Number to get a detailed guidance on this topic.



Select the File tab

Open the Outlook 2013 application. In the application click on File tab which will open a drop-down menu. In this menu, locate Open & Export option and click on it.

Click Import/Export

In the Open & Export section, click on Import/Export option which will open Import and Export wizard. In this wizard you will see several importing and exporting option. Among the list of options, choose “Export to a file” option.

Choose your file type

If you are exporting the contacts to another version of Outlook then you should choose Outlook Data File. In case you are exporting to another mail program, then you should select Comma Separated Values. Once you have selected a file type, click on Next.

Select your Contacts

Now you will be asked to select the folders you want to export. Select Contacts folder and then click on Next.

Choose a File Name

Give your contacts file a name as it will be easier to identify it later. Now select the file destination where you want to save the file.

Review the Settings

Review the settings you have chosen before you export the file. Once everything is in order, click Finish to create the file in the destination folder.

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In this way, you will be able to export contacts from Outlook 2013. In case you need any kind of help with your Outlook, contact our Gmail Help Support +1-800-297-9985.

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How to Add a Signature in Microsoft Outlook?

Are you a heavy user of Microsoft Outlook and send a lot of emails daily? If yes, then it may be tiring for you to type your name again and again. Adding a signature, will surely solve your discomfort and will also save some of your precious time. Signature not only adds a personal touch to your emails but it also does a slight proportion of marketing for you. So if you are looking to create your signature in Outlook to personalize your email communication, read the following blog. Alternatively, you can consult the experts of our Outlook Support Phone Number to get a detailed assistance on this topic.


Open the Signatures and Stationary window

This window will allow you to edit and reassign signatures to your emails in Outlook. To open it click on the File menu and select Options. In the Options, select the Mail menu. In the Mail menu, scroll down to Signatures and Stationary option and click it.

Select your email account

Before you create your signature, make sure that you have selected the correct email account.

Create a new signature

Click on “New” to make a new signature. Assign a name to your new signature, which will help you to distinguish it. Since you can create multiple signatures, it is important to assign names to these signatures which will later help you in recognizing them.

Write your signature

Type your signature in the “Edit Signature” field. You can customize your signature with your choice of fonts, colors and sizes. You can also add images, virtual business cards and links to a webpage in the signature. This signature will be placed in the end of your emails.

Assign the Signature

As you have finished creating the signature, you can assign it to the new emails. In case you have created multiple signatures, you can allot different signatures for different tasks.

Insert signatures manually

If you don’t want Outlook to automatically add signature to each of your mail, you can insert it at your discretion. Whenever you have a mail open, click the Message tab and select Signature option. Select the signature you want to insert from the list of signatures available.


In this way, you will be able to add a signature in Microsoft Outlook. For any query or issue related to Outlook contact our Gmail Support Number +1-800-297-9985 .


How to Archive Outlook 2010 Manually ?

Microsoft Outlook is a great tool to effectively organize emails and schedule appointments. With long-term usage, emails get accumulated in Inbox, making it heavy and cluttered. It is important that the user should archive items regularly to free up space in Inbox and make it clutter-free. There are different ways by which you can archive Outlook; one of them is manually archiving emails and items. Read further to learn an easy way to archive Outlook 2010 Manually. You can also choose to consult the Outlook Tech Support team to get step-by-step guidance on this regard.

How to Archive Outlook 2010 Manually

Open Microsoft Outlook 2010

Locate the Microsoft Outlook icon on the desktop and double-click on it to open the program.

Locate Archive options

Click on the File option on the toolbar. There will be list of options, select “Cleanup Tools” from the list. In the “Cleanup Tools” list, choose “Archive” option.

Select the choice of folders for Archive

You can either choose to archive all folders or you can select specific folder and the subfolders in it to archive.

Choose the folder you would like to save and Archive

In the browser window, you can either choose to archive one folder at a time, or you can select the entire mailbox to archive.

Choose a date for Archive

Select a date for archive. All the items including emails, calendar appointments and documents before this date will be archived. You can also override any item that was previously marked “Do Not Archive” by checking the box.

Select the location of your archive file

Automatically your archived files will be saved in an Archive folder named as “Outlook Files”. You can also choose any location in your computer to save the archived file.

Select “OK” to archive the items

Once you are finished with the settings, click on “OK” to archive your items. It is advisable that you should frequently archive your Outlook files. Also frequently backup your archived Outlook folders.


In this way, you will be able to archive Outlook 2010 manually. For any query or issue regarding your Outlook account, contact Gmail Support Number +1-800-297-9985.


How to Retract or Recall an Email in MS Outlook?

Sometimes, we send an email and later realize you shouldn’t have sent it. Or it is possible that you have misaddressed an email, hence sending email to someone else. In such cases, there are chances that the email could cause leak in sensitive information or any other trouble to you depending on the content it is carrying. On such occasion, we wish to know a way so that we could stop such emails before they reach their designated receiver. Read further to learn a way to retract an email in Outlook. You can also consult the experts of Hotmail Support Number to get a step-by-step guidance on this.

Open Microsoft Outlook

Microsoft Outlook is usually available with the Microsoft Office application. Open the Microsoft Outlook program by clicking on the Start menu and locating Microsoft Outlook icon.

Send a normal email message

Click on the New Email option in the application window. Put the email address of your recipient, add a subject name and type in your email message. Once the email is composed, click on Send to send the mail.

View message in Sent Items

Click on Sent Items folder in the Outlook, to view all the recent sent messages. Check if the message you have just sent is there or not. Also check if the message is still in the Outbox folder.

Locate the Sent Message

In the list of sent messages, locate the message you have just sent. We are going to retract this email. Click in the Move section, a drop-down menu will be displayed. In this list click on Messages tab and choose Actions.

Recall the message

In the following drop-down menu, select “Recall This Message” option. Once you choose this option, your sent message will be retracted back. Keep in mind that, only those messages will be retracted back which haven’t been opened by the receiver.


This way, you will be able to retract any accidentally sent email. For any issue or query related Outlook, kindly contact our Gmail Customer Support Number +1-800-297-9985 .

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How to Log Out of Microsoft Outlook?

Microsoft Outlook is a free email service or personal information manager created by software giant Microsoft. Apart from being popular as an email application, it also has a calendar, task manager, web browser and many other things. Microsoft outlook helps in effective organization as it allows the user to make folders, set appointments and segregate emails. It also aids in reducing the clutter of emails and make the whole emailing process hassle-free. However if you are using Log Out of Microsoft Outlook and want to learn different ways for an easy and quick log out, read further.

How to Log Out of Microsoft Outlook

Logging Out of Outlook on the Desktop

If you are actively using Outlook on the Desktop and want to log out, press Alt and F4 simultaneously to quickly quit the application. Keep in mind that when you close Outlook, you automatically get logged out of your Outlook account.

Logging Out of Outlook on the Web

Open Microsoft Outlook in your web browser. In the top right corner of the application window, you will find your name or username. Click on it, which will open a pop-up window. In the list of options, click on Sign Out. However when you will open the Outlook on web next time, you will have to log in.

Switching to a Different Email Account in Outlook

In order to switch to a different account, you will need to create one. Open the Control Panel with the help of Start menu. In the Control Panel, locate User Accounts and Family Safety on sidebar and then click on Mail option. In the Mail Setup dialog box, select Show Profiles and then click on Add. Choose a name for the profile and then press Ok. Fill out the details for your other email account. In case you require any help, contact your Outlook administrator. Set Outlook to prompt for a profile when the next time you open it. Finally click Ok to apply the settings.


Now you have learned various ways to log out of your Microsoft Outlook. However if you face any problem with Outlook, you can contact the experienced technicians of our Hotmail or Outlook Customer Support team.

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How to Add a Folder on Outlook?

Microsoft Outlook is a popular email service which has several impressive features and is a great application to effectively organize your office and personal emails. It has calendar, contacts, synchronization options and many other useful features. One of its salient features is that you can add as many folders as you want in your outlook profile. Folders can be helpful in organizing and segregating your emails and data files in one place so that you can easily access them later avoiding future inconvenience and waste of time. Follow these instructions to learn how to add a folder on Microsoft Outlook or you can take guidance from our Outlook Technical Support experts.

How to Add a Folder on Outlook

Determine the folders you would require to create

Survey your outlook account and determine how you want to use new folders. You can make different folders for your Emails, Calendar and Tasks. In your email folders you can quickly access mails that you want to correspond in near future. In calendar folders, you can save calendar with specific dates and schedules. In task folders, you can assign folders to the name of your colleagues or different aspects of your work.

Open your Outlook application

In the Outlook window, click on “File” and navigate to “Folder” option. In the “Folder” window, click the “New Folder” option, which will open a naming box.

Fill out details about the box

First name the folder you just created. Now depending upon your need, determine the type of folder you have created. You can choose between mail, calendar, task, contact and few others. Also decide where you want to put the folder, for example you can put email folders under “Inbox” while calendar folders can be kept under “Calendar”.  Close the box once you are finished with filling the details.

Another way of adding a folder

You can also add a folder directly in the area of Outlook you are currently working. For example right-click on the “Inbox” of the Mail section and choose “New Folder” option which will open the naming box. Follow the same instructions as above to fill the required details.

Add subfolders if you want

If you need to further organize your folder, you can add subfolders in your folder. Simply right click on the folder you have just created and follow the same instructions in making the subfolder.


We hope, you will be able to add a folder on outlook using these easy steps. For any technical advice or guidance, feel free to contact our experienced Gmail Technical Support team.